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Spreadsheets vs. Property Management Software: 4 Reasons Why Landlord Apps are Better

The next time you’re considering using a spreadsheet to manage your property portfolio, ask yourself this: would you use a chainsaw to fix your watch?

No, of course not! So why would you use an outdated tool like a spreadsheet, when there are much better options available?

If you’re a landlord, property manager or even just someone who owns a rental property, then you know how important it is to keep track of everything.

That’s why having a good system in place is so important.

And while there are many different options out there, we believe that cloud-based property management software is the best option for most people.

Here’s why:

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1. Property management software is more accessible than spreadsheets.

You can access most portfolio management tools from anywhere, at any time, on both mobiles and tablets.

It’s also more secure, as your data is stored in the cloud and backed up regularly.

And if you ever need to share your data with someone, it’s easy to do so with a cloud-based solution.

Spreadsheets, on the other hand, are often stored locally on one computer.

This means that if you need to access your data from another device, you’ll either have to email the file to yourself or copy it over.

Both options are time-consuming and prone to errors.

portfolio management mobile app

2. Spreadsheets are prone to crashing, being corrupted or even overwritten.

Meaning all your portfolio data can be wiped clean within an instant.

On the other hand, property management software is much more reliable.

It’s built to handle large amounts of data and can even cope with complex property portfolios. 

Plus, most property management tools have automatic backups, so you’ll never have to worry about losing your data.

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3. Property management software is more secure than spreadsheets.

When it comes to security, property management software is streets ahead of spreadsheets.

That’s because most portfolio management tools use encryption to protect your data.

This means that even if someone did manage to get their hands on your data, they wouldn’t be able to read it.

Spreadsheets, on the other hand, are not encrypted, which means that they are much less secure. If your device is compromised, then all your data is at risk.

This could lead to harsh penalties for not complying with data protection laws.

If you’re storing sensitive data in a spreadsheet, then it’s important to remember that it could be accessed by anyone who knows how to do so.

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4. Spreadsheets are feature limited.

While property management software offers a wide range of features, spreadsheets are limited in what they can do.

This means that you’ll often have to use multiple spreadsheets to manage your property portfolio effectively.

And if you ever need to add or remove a property from your portfolio, then you’ll need to go through each spreadsheet and make the necessary changes.

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Alphaletz offers a better solution.

Alphaletz provides all the features you need to manage your property portfolio, and we’re constantly being updated with new features.

Enjoy features that a spreadsheet could never match – like…

  • Open banking integration.
  • Automated email reminders.
  • Built in task management system to help stay compliant.
  • Smart reporting for snapshot insights on portfolio performance.
  • Multi-user capabilities.
  • A simplistic, easy to use interface.
  • Document upload, so you can keep records of EICR, Gas Safety Certificates & Landlord Insurance easier than ever.
  • Plus, if you need to add or remove a property, it’s easy to do so with just a few clicks!
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The #1 property management software.

Grab a free lifetime trial with Alphaletz and ditch that spreadsheet. No commitment until you’re sure we’re right for you!

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Grab a free lifetime trial with Alphaletz and ditch that spreadsheet. No commitment until you’re sure we’re right for you!

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Alphaletz is free for your first property or unit, giving you full access to all the app's features.

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